Team and roles
Who works on your site, and what each of them can do.
The four roles#
- Reporter — writes stories and submits them for review.
- Editor — reviews, edits, schedules and publishes stories; runs the ePaper, breaking news, categories and bylines.
- Admin — everything editors do, plus site settings, ads and the team.
- Owner — full control, including billing and other owners.
| Reporter | Editor | Admin | Owner | |
|---|---|---|---|---|
| Write stories, upload pictures | ✓ | ✓ | ✓ | ✓ |
| Edit anyone's story | — | ✓ | ✓ | ✓ |
| Publish, schedule, breaking news | — | ✓ | ✓ | ✓ |
| ePaper | — | ✓ | ✓ | ✓ |
| Categories and bylines | — | ✓ | ✓ | ✓ |
| Videos and gallery | — | ✓ | ✓ | ✓ |
| Pages (About us…) | — | ✓ | ✓ | ✓ |
| Analytics | — | ✓ | ✓ | ✓ |
| Delete stories and media | — | — | ✓ | ✓ |
| Ads | — | — | ✓ | ✓ |
| Appearance, languages, domains, integrations, settings | — | — | ✓ | ✓ |
| Invite people, change roles | — | — | ✓ | ✓ |
| Billing and plan | — | — | — | ✓ |
Reporters can edit only their own drafts. Review before publishing is on the Pro plan; on other plans, reporters save drafts and an editor publishes them.
Invite someone#
- Open Team and press Invite people.
- Enter their Email address and choose a Role.
- Press Send invitation. They get an email with a link that works for 7 days.
Plans include 3, 10 or 25 team members (Starter, Growth, Pro); pending invitations count too. When every seat is taken, Invite people is greyed out — remove someone, revoke an invitation, or move to a bigger plan.
Invitations lists who hasn't accepted yet and when each link expires. Resend sends a fresh 7-day link; the × revokes it.
Accepting an invitation#
- Open the link in the email.
- New to PublishMe? Enter Your name (it's shown on stories you write) and Create a password, then press Accept and continue.
- Already have a PublishMe account? Press Sign in to accept, sign in, and you're added.
If the page says This invitation can't be used, the link has expired or been replaced: ask for a new one.
Change a role or remove someone#
- Change the role in the person's row; it takes effect at once.
- ⋯ → Remove from team takes their access away immediately. Stories they wrote stay published.
- You can't change your own role or remove yourself.
Owners#
- Only an owner can make someone an owner, or change or remove an owner.
- A site always keeps at least one owner. To hand the site over, make the new person an owner, then ask them to change your role.