Review and publish
How a story moves from draft to live, who can move it, and how to schedule it.
The five statuses#
| Status | What it means |
|---|---|
| Draft | Being written. Only the team sees it. |
| In review | Sent to the editors. The reporter can't change it until it comes back. |
| Scheduled | Ready, and will go live by itself at the chosen time. |
| Published | Live on the site. |
| Archived | Off the site and out of the lists, but not deleted. |
In the editor, the main button is the next step you can take — Publish, Submit for review or Restore; the rest are under More actions. In the list, click a story's status to change it from there.
From reporter to editor#
- Finish your draft and press Submit for review. The story moves to In review and every editor is notified.
- While it's with the editors you can't edit it; you'll see This story is with the editors. To change something, press Back to draft, edit, and submit it again.
- When an editor publishes it, you get a notification.
Stories waiting for you are in three places: the Needs review tab on Home, the In review tab in Articles, and the number next to Articles in the menu. You're also notified as each one arrives.
- Open the story. You can edit everything — headline, text, pictures, category.
- Press Publish to put it live, or Schedule to choose a time.
- If it isn't ready, press Back to draft: it returns to the reporter to work on. There's no comment box, so tell them what to change.
Scheduling#
- Press Schedule in the editor (or in a story's ⋯ menu in the list).
- Pick In 1 hour, Tomorrow 7 AM or Tomorrow 6 PM, or set the Date and Time yourself. Times are in 15-minute steps, in the Time zone shown.
- Confirm. The story shows as Scheduled and goes live within about 30 seconds of the time; its author is notified.
To change the time, press Reschedule. To stop it, press Unpublish — it goes back to draft. The time must be in the future.
Taking a story down#
- Unpublish takes a published or scheduled story off the site and back to draft.
- Archive takes it off the site and out of the everyday lists. Restore brings it back as a draft.
What happens when a story is published#
- It's on the site at once, in its section, its tags' pages and the feeds.
- The author and the team are notified.
- If Facebook, Instagram or Telegram are connected, it's posted there — see Integrations.
- Any workflow that starts with An article is published runs — for example, emailing your subscribers.
Stories in several languages#
Publish, Schedule, Unpublish, Archive and Restore act on every language version of a story together; a version with no text yet is left out. Submit for review and Back to draft act on the version you're in. See Stories in several languages.